Terms of Service

Effective November 3, 2026

These Terms are the agreement between Pro Daily Link and the company that uses the service. “You” means that company and the people who use the service for it. Pro Daily Link provides the service described below. Please read these Terms before you create an account.

1. Acceptance

You accept these Terms when you create an account, check the box to agree, or use the service. The person who accepts must have authority to bind the company they sign up. If you do not have that authority, do not accept these Terms and do not use the service. The company is the customer. It is responsible for its users, including employees, office staff, field crews, and anyone who uses a guest link.

2. The service

Pro Daily Link is software for construction companies. It includes construction daily reports, a field app, time cards, estimates, scheduling, photos, production tracking, and the office tools that connect that work. The service helps you record what happened on the job and review it in the office. You decide what to submit, approve, and act on.

3. Accounts, roles, and security

You are responsible for your company account, the people you invite, and the roles you give them. Roles can include account owner, admin, project manager, and field user. Guest links can give a limited way for someone outside the company to check in on a project. You choose who gets access and what they can see.

Keep passwords and guest links private. Remove access when someone should no longer use the service. Tell us promptly at the contact below if you believe an account has been compromised. You are responsible for activity under your accounts. Pro Daily Link uses reasonable safeguards to protect the service and to separate one company’s workspace from another’s. No method of transmission or storage is perfectly secure.

4. Customer data

You own the data you and your users submit, including project records, daily reports, photos, time cards, estimates, and files (“Customer Data”). You give Pro Daily Link a limited license to host, store, back up, process, and display Customer Data only as needed to provide, secure, and support the service and to meet these Terms. That license lasts for as long as we need it for those purposes, including the export period and any retention described below.

You confirm that you have the rights and permissions needed to submit Customer Data, including employee information, photos, and project records.

5. Field data, time cards, and hours

You and your users enter field data, time cards, and hours. You are responsible for checking that those records are accurate before you rely on them. You are responsible for complying with wage-and-hour laws and any other employment rules that apply to your company and your crews.

Pro Daily Link is not an accounting or legal service. Time cards and daily reports are records in the product. They are not wage calculations, tax filings, or legal advice. You review and approve them before you use them for pay, billing, or any other purpose.

6. AI features

Some features use artificial intelligence. Voice notes, translation, estimate import, and similar tools produce a suggested result, such as suggested text, a translation, or estimate lines. You must review that result and correct anything that is wrong before you submit it or rely on it. A suggestion can be incomplete or wrong. Pro Daily Link does not promise that it is accurate.

7. Acceptable use

Use the service only for lawful work on your construction business. You and your users will not:

• break the law, or use the service to violate privacy, employment, safety, or other legal duties;
• try to access another customer’s workspace, another user’s account, or any part of the service you are not allowed to use;
• interfere with the service, probe it for weaknesses, or upload malware or other harmful material;
• upload material you do not have the right to use;
• share logins in order to hide who did the work, or resell the service; or
• copy, scrape, or reverse engineer the service except where the law forbids that limit.

We may investigate misuse and remove content that breaks these Terms.

8. Trials, subscriptions, renewals, and cancellation

New standard (non-founder) signups receive a 7-day free trial after saving a card in Stripe Checkout. Cancel anytime before day 7 and you will not be charged for the subscription. Otherwise Stripe automatically charges the selected plan and billing frequency when the trial ends. Optional one-time setup charges are disclosed separately at checkout. Existing companies keep their current billing and trial terms. Founder memberships have no free trial and require upfront payment at the invitation prices, with the renewal terms shown at signup and checkout.

Paid subscriptions renew for the billing period you choose until you cancel. Billing goes through Stripe. You authorize Stripe to charge the plan and any add-on you confirm at checkout. Taxes, if any, are shown at checkout.

You may cancel so the subscription does not renew. Cancellation stops future renewals. You keep access through the end of the period you have already paid for. All paid plans, standard and founder, include a 30-day money-back guarantee, no questions asked. Request a full refund within 30 days of your first charge. For standard trials, that first charge is at trial end. After the 30-day window, partial periods are not refundable unless the law requires a refund.

Founder pricing follows the terms shown at checkout. That includes the price, how long that price lasts, and how renewal works. During the period those checkout terms describe, the founder price does not move to the regular price on its own.

9. Pricing and plans

Prices, plan names, user limits, project limits, and what each plan includes are the ones shown on the pricing page, the signup page, and the checkout page. If those pages and these Terms ever differ on a price or a limit, the page shown to you at signup or checkout controls for that purchase. These Terms do not set a different price.

Where those pages offer annual billing with two months free, that annual offer is the one displayed there. A later change to public prices applies to new purchases and to later renewals after notice, except where a founder offer or another checkout offer says otherwise.

10. Assisted onboarding

Self-guided setup is included. It covers the setup help, templates, and standard support described on the signup page. Assisted onboarding is optional. If you ask for it, the scope, schedule, and fee are confirmed in writing before the work is scheduled or billed. Selecting an option during signup is a request, not a confirmed appointment. Travel and work outside the written scope are not included unless we agree to them in writing. Any fee is the price shown for that option at signup or checkout.

11. Third-party services

The service uses other companies to do parts of the work. Stripe processes subscription payments. We may also use providers for hosting, file and database storage, email, artificial intelligence, weather, and error monitoring. Those providers process only what they need for their function, and their own terms apply to their services. A failure of a third-party service can affect Pro Daily Link. We remain responsible to you for the service under these Terms.

12. Availability and changes to the service

We work to keep Pro Daily Link available and accurate. We do not promise uninterrupted or error-free operation. Maintenance, updates, and events outside our control can interrupt access. We may change, add, or remove features to improve security, reliability, or the product. If a change materially reduces a feature you are paying for, we will tell you when we reasonably can.

13. Confidentiality and feedback

We treat Customer Data as confidential and use it only as these Terms and the Privacy Policy allow. We do not show one customer’s data to another customer. You will keep confidential any non-public information we share with you about the service, security, or a pricing offer, and you will share it only with people who need it and are bound to protect it.

If you send suggestions or feedback about the product, Pro Daily Link may use them without payment or duty to you. Feedback does not include your Customer Data.

14. Warranty disclaimer

The service is provided “as is” and “as available.” To the extent the law allows, Pro Daily Link disclaims warranties of merchantability, fitness for a particular purpose, and non-infringement, and any warranty that the service will be uninterrupted, secure, or error-free. Field records, time cards, reports, and suggested results can be incomplete or wrong. You are responsible for reviewing them and for the business decisions you make from them.

15. Limitation of liability

To the extent the law allows, Pro Daily Link will not be liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, lost revenue, lost data, or business interruption, even if we knew those damages were possible.

Pro Daily Link’s total liability for all claims arising out of these Terms or the service is capped at the fees you paid to Pro Daily Link for the service during the 12 months before the claim. This limit applies to every theory of liability. It does not apply where the law does not allow it.

16. Indemnity

You will defend and indemnify Pro Daily Link against third-party claims, damages, losses, and reasonable expenses (including reasonable legal fees) that arise from your Customer Data, your use of the service, your users, a guest you authorize, or your failure to follow these Terms or the law, including wage-and-hour and employment rules. We will notify you of a claim when we reasonably can. You will not settle a claim in a way that admits fault by Pro Daily Link or puts a duty on Pro Daily Link unless we agree in writing.

17. Suspension and termination

You may stop using the service at any time and cancel a paid subscription as section 8 describes. We may suspend or end access if payment fails, if we need to address a security risk, or if you or your users materially break these Terms. When we reasonably can, we will tell you the reason and give you a chance to fix a problem that can be fixed.

When the service ends, your right to use it ends. Sections that by their nature should continue remain in effect, including ownership of Customer Data, the limited license needed for export and retention, confidentiality, the warranty disclaimer, limitation of liability, indemnity, and governing law.

18. Data export

After termination, you have 30 days to export your Customer Data. We will make a reasonable export available during that period. After those 30 days, we delete Customer Data in the ordinary course of operating the service. We may keep copies that we need for billing, security, dispute resolution, or the law. Those copies stay subject to these Terms and are not used to provide the service to you.

19. Changes to these Terms

We may update these Terms. The new version will be posted with a new effective date. If a change is material, we will notify you by email or in the product before it takes effect when we reasonably can. If you keep using the service after the new effective date, you accept the updated Terms. If you do not agree, cancel before that date.

20. Governing law

These Terms are governed by the laws of the State of Oregon, without regard to conflict-of-law rules. The state and federal courts located in Oregon are the exclusive venue for disputes arising out of these Terms or the service, and you agree to that venue. The United Nations Convention on Contracts for the International Sale of Goods does not apply.

21. Contact

Questions about these Terms can be sent to support@prodailylink.com.